Parameters in Google Data Studio make data visualization more engaging. They allow the user to customize reports by adding unique values into charts and reports. In addition, the Data Studio parameters are used in calculated fields to show results based on user input. However, understanding how parameters work can be a bit tedious. This is why, this post (structured in a how-to format) will take you through the different use cases of applying parameters in Google Data Studio.
Apart from allowing users to input data in the calculated fields, parameters also allow you to create custom report templates. They operate in the same way as variables in programming languages. Variables pass values to the reports defined by a user.
The three major uses of parameters in Google Data Studio include:
Depending on your knowledge level of parameters, feel free to directly scroll to the section that interest you the most.
In this section, we are going to connect a Google Sheets file and create a parameters within it.
I know you are eager to add and configure your parameter, but first, you will need to understand the following concepts:
You can add any value to the first option. But in the list of options, you can only select from the provided values. Lastly, you can set a range of permitted values by choosing a range. Users will have to choose only a value that falls in the range that you set. This option also allows you to set a default value. However, for our example, we are going to use any value option.
The parameter that we have just created will appear in the data schema.
So far, we have created a parameter called “Results”. But I need to add a new field with the payment amount using the calculation mechanism. Here are the steps to follow when configuring a field:
This is the section where we need to define the field pattern of calculation. Since we need to calculate the total payment in our case, then we can use the following formulae.
New payment Field = Record Count * Results
The next step is to implement the formula in the field.
Note that you cannot mix “Text” and “Numbers” when using the operators. After clicking the “+” button, you would be able to see the field in the formula tab. Next add “*” (for multiplication) and the last remaining field to complete the formula.
You can show or hide parameters in your reports once you have created a data source. To do that, you can:
If you hide the parameter, it will be automatically removed from the list in the reports properties panel. Any components that use this parameter will be broken. The calculated field will use the default values for the formula when you hide a parameter.
If you copy a component with set parameters, then all the values in the property panel are copied as well. You can edit the component to ignore the copy’s parameters
Sometimes the parameter configuration may change, causing charts using it to break. For instance, if the ability to override a value is removed, the report will no longer provide the required data. All the charts impacted by this change will show an error.
You can fix this. Simply locate the invalid parameter and click fix invalid values on the parameters section of the component. Note that you can set the parameters at the group level, page, report, and on individual charts.
Google Data Studio offers two different methods to override default parameter values:
Method 1. Edit individual components in a report to override the default parameters
Method 2. Edit parameters at the page or report level.
Advanced users and developers can set their parameters using the report’s URL. These type of parameters can configured programmatically. The corresponding values of Google Data Studio parameters are encoded and passed as encoded JSON strings. Since they are appended to the URL, you can edit them by following these steps:
This page also loads the other URL parameters. You can edit the name by clicking the edit pencil icon. Make sure that all the URL parameters are unique. Edit the parameter name does not affect how it is used in your report.
With parameters, Google Data Studio has now brought in a new way to make data visualization more engaging. Users can customize the reports by adding their own values into calculations and charts. All this is made possible by using parameters. They are used for displaying results in calculated fields based on the user input. You can also pass them back to a community connector or BigQuery via a custom SQL query. It allows users to add new values or change the input using a slider, text input, or a dropdown. Besides, the values can also be set by configuring the report URL.
I hope this was helpful! If you have any questions, feel free to DM me on LinkedIn or subscribe to my newsletter for more updates.
If you want to learn how to build powerful data visualizations and unlock insights that can help you drive business results for your clients or employers, take a look at my full course on Udemy.
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Can u give me an example about using parameter in url embed data studio